Managed IT Services

The Success of Your Business Depends on IT

Unified Communications

Boost your team's productivity with our unified communications solutions. We seamlessly federate tools like mobile devices, online meetings, file sharing, VoIP, Microsoft Teams, and Slack, ensuring a smooth experience for end-users. Our approach connects disparate platforms, streamlining workflows and keeping everyone connected. With reliable, scalable, and user-friendly communication tools.

icon with map markers that shows our experience helps get you from here to there

Monitoring & Maintenance

We keep your technology running smoothly with our proactive monitoring and maintenance services. Our team tracks the health of your network 24/7, addressing issues before they become problems. Automated security and performance updates ensure your systems stay secure and efficient. By continuously monitoring your network, we help prevent cyberattacks and optimize performance, freeing you to focus on growing your business.

Onsite and Remote Support

We provide fast, reliable IT support tailored to your needs. Whether you require on-site assistance or remote troubleshooting, our expert technicians are ready to help. Our services include everything from routine maintenance and resolving common issues to advanced support for complex problems. We ensure your systems run smoothly and securely, minimizing downtime and keeping your business productive. With 24/7 support, you can trust us to be there whenever you need us.

Business Continuity and Data Protection

We ensure your business is prepared for any disruption with comprehensive data backup and business continuity planning. From creating easily recoverable backups on-premises and in the cloud to implementing robust recovery strategies, we protect your data and keep your operations running smoothly. Our solutions include automated backups, secure storage, and quick recovery, ensuring your business can quickly bounce back from unexpected events.

Cloud Services

Simplify your IT with our cloud services. We help you move to the cloud, enabling secure, seamless access to your data and applications from anywhere. Whether you have onsite, remote, or hybrid work environments, we ensure your systems are integrated and scalable. Our services cover everything from file sharing and remote access to disaster recovery, providing a robust and flexible IT infrastructure. Enhance your productivity with expert, reliable management of your cloud solutions.

Network Management

We make managing your network easy and secure. From setting up secure Wi-Fi and configuring routers to handling switches and firewalls, we’ve got you covered. CMIT Solutions oversees network configuration and user access by adopting a robust network maintenance plan to mitigate potential risks. We also implement disaster recovery and business continuity strategies to fortify your network’s resilience against unforeseen security breaches.

Simplify. Optimize. Secure.

CMIT Managed IT Solutions

The success of your business depends on reliable technology. Investing in IT can be challenging, especially with pace of change in IT and the difficulty of retaining talent.

At CMIT Solutions of Dallas, our Managed IT Service model simplifies your tech stack management. We handle people, communication, data, infrastructure, applications, security, compliance, support, and innovation.

Flexible

Our services are flexible to right-size your IT needs, allowing you to scale up or down as your business requires. By handling all aspects of IT management, we enable you to concentrate on your core activities. This adaptability helps drive growth, innovation, and expansion, ensuring your business thrives without IT distractions. Our expert support allows you to leverage technology as a strategic asset, improving overall business performance.

Always Available

Our 24/7 monitoring and support ensure your technology is always up and running. Unified communication tools like VoIP, mobile device management, and online meetings keep your team connected and productive from anywhere. We handle routine maintenance and proactive issue resolution, so your employees can focus on their work without IT interruptions.

Cyber Readiness

Continuous security updates and vigilant monitoring protect your business from cyber threats. Our services include disaster recovery planning, secure backups, and robust network management, ensuring your data is safe and your operations can quickly recover from any disruption. Enhanced security measures build trust with clients and partners, maintaining your reputation and compliance with regulations.

Cost Effective

Outsourcing IT management reduces operational costs and frees up resources for other business areas. This not only cuts expenses but also improves profitability, allowing more investment in growth opportunities. With predictable monthly costs, you can budget more effectively and avoid unexpected expenses.

IT That Simply Works

Learn how our managed services can help your business do more in less time and for less money.

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Essential Settings to Maximize Your Microsoft 365 Experience

Microsoft 365

October 22, 2024•3 min read

Unlock the Full Potential of Microsoft 365 with CMIT Solutions of Dallas

Microsoft 365 is a game-changing suite of tools that boosts productivity and collaboration, especially for small and mid-sized businesses. However, to make the most of your subscription, optimizing its settings is essential. Many businesses only scratch the surface of what Microsoft 365 can do.

At CMIT Solutions of Dallas, we’ve compiled this guide to help you unlock Microsoft 365’s full potential. From enhanced email organization in Outlook to advanced security features, here are essential tips to power up your Microsoft 365 experience.

1. Optimize Email with Outlook Features

Set Up Focused Inbox

Organize your email with Focused Inbox, which separates important emails from less critical ones. Go to the View tab in Outlook or View > View Settings in New Outlook to enable this feature. Stay on top of key messages and reduce distractions.

Customize Email Signatures

A professional email signature reinforces your brand. Set one up for new emails and replies, including your name, position, company, and contact information. Learn how to create Outlook signatures here

Organize with Rules

Streamline your inbox with rules to automatically sort, mark, or move emails. This keeps your inbox organized and clutter-free, improving efficiency.

2. Enhance Collaboration with Teams

Set Up Channels

Create Teams channels for specific projects or departments to keep conversations organized and focused. Assign privacy levels and give your team quick access to essential discussions.

Manage Notifications

Customize notifications to reduce distractions. Visit Settings > Notifications in Teams to choose which updates you want to see, ensuring you stay informed without being overwhelmed.

Use Tabs for Team Resources

Add tabs to Teams channels for quick access to shared documents, apps, or websites. This eliminates back-and-forth emails and improves team productivity.

3. Secure Your Data

Enable Multi-Factor Authentication (MFA)

MFA adds an extra layer of protection against unauthorized access. SetupMFAforMicrosoft365here to keep your account secure.

Set Up Data Loss Prevention (DLP) Policies

DLP policies help prevent sensitive data from being shared accidentally or maliciously. Visit the Microsoft Purview help page for guidance on setting up DLP.

Manage Mobile Device Security

Upgrade to Microsoft 365 Business Premium to use Intune, a robust endpoint device manager. Intune helps enforce security protocols for any mobile devices accessing your data.

4. Customize SharePoint

Organize with Document Libraries

Use SharePoint document libraries to organize files by team, project, or department. This improves file accessibility and management.

Set Permissions

Control access to sensitive data by assigning permissions based on user roles. SharePoint’s permission settings protect your files and ensure only authorized users have access.

Use Site Templates

SharePoint templates make it easy to create project sites or internal team websites for streamlined communication and collaboration.

5. Maximize Productivity with OneDrive

Sync Files for Offline Access

Ensure important files are always accessible by syncing them to your device. This is particularly useful when you’re working offline.

Use Version History

Version history lets you recover previous versions of files in case of accidental changes or ransomware attacks. This feature safeguards your data and ensures business continuity.

Share Files Securely

Easily share files via OneDrive with customizable sharing options, including expiration dates and permissions, to ensure data security.

6. Leverage Advanced Features

Use Power Automate for Workflow Automation

Automate repetitive tasks with Power Automate. Choose from pre-built templates or create custom workflows to save time and improve efficiency.

Analyze Data with Power BI

Power BI enables advanced data analysis and visualization. Connect it to your Microsoft 365 data to generate interactive reports and make informed decisions.

Try Copilot for Microsoft 365

Copilot, Microsoft’s AI-powered assistant, simplifies complex tasks. From creating PowerPoint presentations to generating Teams meeting notes, Copilot saves you time and effort.

Reach Out for Expert M365 Optimization & Support

Using these settings and tools can maximize your Microsoft 365 experience, boosting productivity, collaboration, and security for your business. If you want expert guidance on configuring and managing your M365 tools, CMIT Solutions of Dallas is here to help.

Contact us today to learn more about optimizing your Microsoft 365 setup and unlocking its full potential. Let’s work together to power up your business!

microsoft 365

Jamie Rodriguez

As the leader of CMIT Solutions of Dallas - White Rock and Highland Park, I am passionate about relieving you from IT headaches so you can focus on your business. Our team leverages extensive experience and the expertise of over 1000 CMIT professionals nationwide to provide the right solutions, proactively reduce risks, and prevent future issues. We deliver the local service you deserve, backed by the technological depth of a nationwide firm. Tired of IT jargon and no real solutions? We’re here to help.

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CMIT Security Solutions

There is no cybersecurity silver bullet.

Cyberattacks can take many forms, from infected emails to compromised admin accounts.

Defending against these threats requires a layered approach, where if one defense fails, another can identify and stop the attack.

This includes keeping people routinely trained and informed about the latest threats

Our security checklist identifies 15 recommended strategies, tailored to align with CIS and NIST frameworks.

This comprehensive approach ensures robust protection suited to your business's security posture, covering all bases to keep your business safe.

"CMIT has given me peace of mind in my business by providing me with ongoing protection, monitoring and an invaluable resource of providing technical help 24/7 if needed. They have assisted me with various technical needs in my business and I appreciate small businesses supporting other small businesses in our community."

Swiss Learning Center

"CMIT sent Leslie out to deal with my computer issue - which she handled so fast I can't remember now what it was! Leslie was patient, informative, and engaged me with confidence and relief. She did not talk down to me as if I didn't have a modicum of sense - electronically - but instead was in a teaching mode. I'm so glad to know I can call CMIT whenever I have a problem and allay my fear!"

Shari

"Every business NEEDS Carmen and Jaime with CMIT Solutions. They have taken my business to the next level and I am so grateful to have them on our team. It's like having our own personal IT department. We are more productive, more professional, and ready to worry about things other than IT. As a construction company - it is not in our wheelhouse to manage this side of the business and as a small business it's not super easy to know who to contact. They are affordable and knowledgeable and can easily take any business to where they envision. They come with my highest recommendation."